I've been fighting that in a couple of organizations.
In one, anyone who did anything for the organization became an officer (You collect pop cans and turn them in for money for the club? You're an officer! Here's your title!) which became incredibly unwieldy. People "faded", they had an argument with someone in the club and left the organization, they moved to Arizona for the winter and their job didn't get done for several months, they passed on, etc. Of course, they still wanted to vote on organizational business.
That was changed when we overhauled our charter and bylaws. Just five officers and appointees for special projects whose terms run no longer than a year (if the issue is still there, the new president has to appoint them or someone else to the position for another year). If you want to be in on the action, become an officer. None of this grandfathered for life do it when you feel like it and keep it to yourself business. And we have
one place (cloud) where we record the stuff we need to know on a continuing basis -- who holds the key to our event venue, who's listed as a signer for checks, where our state paperwork is, etc.
At another organization, we needed to update our Web site for the coming year. "Dan" was kind enough to foot the bill for hosting so the club didn't have to pay for it. But he alone got all the notices from the hosting company. Now he's decided he wants to take a break from being so active with the organization. He didn't relinquish anything proactively, though. The current club president had to ask Dan for the password to the Web site when no one else could get into it to update it. It took a few weeks to get a hold of Dan. Thank the stars he wasn't run over by a truck or something... I'm now the Webmaster and when I changed the password, the president and treasurer were told what it is. We're not going through that again.
They're volunteer help and God love 'em that they volunteer as long as they do (
that gets tougher all the time). But there still is the requirement to run like a business. That seems to be difficult for most people to understand.